Welcome to Johnson Elementary School! The faculty and staff of JES are committed to teaching and learning in a safe and caring environment. Our goal is to provide a quality education for children, and to help them become caring, responsible individuals. The doors of JES are always open to parents. We look forward to a full partnership between home and school this school year.
The policies and procedures of Johnson Elementary School have been established to help make your child’s education safe and successful.
Please refer to this handbook often to find the answers to any questions you may have and to take the opportunity to learn more about our school and parent expectations.
Tosha Robinson Baugh
Principal – firstname.lastname@example.org
Assistant Principal – email@example.com
- Arrival & Dismissal
- Food and Culinary Services
- Parent Information
- Student Information
We ask that parents have students at school by 8:25 a.m. each morning so they will be settled in their classroom and ready to begin learning at 8:30 a.m. School dismisses at 3:30 p.m. each school day. Students should not arrive before 8:00 a.m. unless they are enrolled in and attending the MAC program or tutoring. Anytime your child is later than 8:30 a.m. arriving to school, whatever the reason (running late, doctor’s appointments, etc.), a parent or guardian must accompany the child to the office to sign in.
Student supervision will begin at 8:00. Students will remain on the porch until the doors open. Any student not in the classroom at 8:30 will need to get a tardy slip in the office. Please try to be on time; excessive tardies will be reported.
Early Dismissals are also recorded as tardies. Students may not be dismissed from the classroom. Parents/guardians must sign students out from the office and the office staff will call for the student to come to the office with the exception of the four main party days. During the party days, parents will be allowed to sign their student(s) out in the classroom and dismiss from the class. Students will only be called for dismissal when the parent/guardian is here to sign them out. To ensure a smooth and safe dismissal for all students, we cannot honor early dismissals after 3:00 p.m.
Traffic procedures are established to move traffic as safely and as quickly as possible. Adult cooperation is appreciated and expected. During morning arrival, please do not park in the fire lane or the first lane closest to the building. The first lane will be used for the drop off. Please have students get out closest to the side of the building or have them walk around the front of the car if they can’t get out on the side closest to the building. If you choose to walk your child to the porch, you may park in the other clear lanes. Students enter the building using the main doors. Please do not let your child out in the middle lanes.
* Student Independence Day – The Tuesday after Labor Day has been designated to be Johnson’s Independence Day. Beginning this day and every morning for the remainder of the school year, K – 4 students will independently walk to the gym or the classroom each morning. Parents are welcome to walk their child to the front door in the morning and say their goodbyes before they enter the building.
Dismissal procedures begin at 3:30 P.M. During “Meet and Greet Night,” each family receives 2 large car tags. Please write your child’s name and grade on the car tag. If you have more than one child, write all of their names on one car tag. Please place the car tag on the dashboard on the driver’s side. We will only dismiss a child to the car if we see the car tag. If you lose the car tag, you will need to park in one of the designated parking spots near the shrubs, come into the office with a form of identification and we will issue another tag to your family. Bus riders are loaded at the MAC doors.
Parents will not be allowed to walk by the buses to get to the front porch while students are loading the bus. This area must stay clear during this time. Car riders and walkers will not be allowed to go to the porch until after the buses have cleared. Please do not come to the porch to find your child because it slows the dismissal process. No parents or person picking up students are to come on the porch or sidewalk. Only students and staff should be in those areas. The younger children will come to the porch first. The older children will be dismissed at 3:35.
Once students are loaded and the walkers have crossed, traffic will move starting with the lane farthest from the building. Please do not back up in the lanes to get out faster. If you arrive late in the pickup lane and traffic has started to move, please pull in the lane farthest from the building. The school staff will determine when it is safe for your child to load.
Students should be picked up no later than 3:40 P.M. Students still at school at that time that will be taken to MAC if enrolled or taken to the school office and parents will be called.
Changes in transportation: If an occasion arises where you need to change your child’s normal method of transportation home, always send a note to your child’s teacher. If an unexpected change should occur during the school day, please call the school office prior to 2:00 P.M. to inform your child’s teacher of the change. Please do not leave a voicemail. This is only for emergencies, not for every day.
Franklin Special School District’s Attendance Policy
Attendance is a critical factor in school success for students. Studies have shown that consistent school attendance, academic success, and school completion have a positive correlation for future success. The educational process requires continuity of instruction. Students need to experience classroom discussions and actively engage in the learning in order to increase understanding and achievement. The purpose of the FSSD attendance policy is to ensure the maintenance of an adequate attendance record for all children during the days of instruction and to develop effective intervention strategies, if needed. This procedure will permit each school to know the whereabouts of every student for safety and school management reasons and will help students succeed at meeting the Tennessee learning standards.
School attendance is both a right and a responsibility in Tennessee. Children have the right to attend school between the ages of 5 and 21. Parents are expected to make sure their children attend school on a regular basis. To implement a successful attendance policy, we need the cooperation of all members of the educational community, including parents, students, teachers, administrators, and support staff. Through the implementation of this policy the District expects to reduce the current level of unexcused absences, lateness, and early dismissals.
The sole authority for the enforcement of the compulsory attendance laws are placed on the local Board of Education & its designated employees (TCA 49-6-3006).
FSSD Board policy 6.200 on attendance lists excused absences as follows:
- Personal illness or illness of immediate family member
- Personal Injury
- Death in the family
- Extreme weather conditions
- Religious observances
- Military service of parent or guardian
- School sponsored or school endorsed activities
- Summons, subpoena, or court order
- Extenuating circumstances which, in the judgment of the principal, create emergencies over which the student has no control, determined on a case-by-case basis
Absences not due to reasons above will be considered unexcused and the student will be responsible for making up missed work upon his/her return. When a student is absent, please call the school by 9:00 A.M. and state the reason for the absence. This communication helps as the attendance secretary is verifying absences and assists her with accountability of all students. The attendance secretary will call a student’s parent/guardian regarding all absences not verified. When your child returns to school, please email WhitfieldJan@fssd.org or hand deliver a note to the attendance secretary explaining the absence(s) within 7 days from the day the child returns to school. Otherwise, the absence will be marked as unexcused. If you send the note to school through your child, we encourage you to follow up by phone or email with the attendance secretary to ensure that it has been received and properly documented
Unexcused Absence Laws
LAWS (Tennessee Code Annotated – TCA)
- TCA 49-6-3007 authorizes judges to assess a $50.00 fine against parents when a child has more than 5 unexcused absences during a 6-week period.
- TCA 49-6-3007 requires the principal to notify parents when a child is absent 5 cumulative days.
- TCA-49-6-3001 School Attendance Law which requires all children ages 6-17 inclusive to attend school each day.
- (TCA-49-6-3007) communicates the steps involved in the required Tiered Truancy Intervention Plan
Truancy only refers to UNEXCUSED absences. All schools now must follow a new state law that requires school personnel to follow a truancy intervention plan for students who are accruing unexcused absences. Tier 1 intervention will be implemented when a child has accrued 5 unexcused absences. Tier 1 will require tasks to be completed by parent/guardian and student. Should Tier 1 requirements not be met and the student acquires 3 more UNEXCUSED absences, totaling 8 UNEXCUSED absences, Tier 2 will be implemented for the parent/guardian and the student. If UNEXCUSED absences continue to accumulate, Tier 3 will be implemented for the parent/guardian and the student. Tier 3 interventions may result in a referral to the Williamson County Juvenile Court for truancy and a referral to the Department of Children’s Services.
EXCUSED AND UNEXCUSED ABSENCES
Chronic absenteeism includes both excused and unexcused absences. Research indicates numerous absences from school negatively impact a student’s achievement and success. In FSSD, attendance is monitored to determine what barriers, if any, are impacting a child’s ability to be in school on time and for the full day. We want to help eliminate ALL barriers that keep children out of school so our school attendance secretaries, principals and/or the district safety and attendance supervisor will contact parents/guardians if absences appear to be leading toward chronic absenteeism. The Tennessee Department of Education’s reporting standards use attendance data as an indicator of school quality and student success.
NOTIFICATIONS OF ABSENCES AND TARDIES
When a student accumulates 5 unexcused absences or 5 unexcused tardies, the parent will receive a letter from the attendance secretary. When a student accumulates 8 unexcused absences or 8 unexcused tardies, the parent will receive a letter from the attendance secretary. When a student accumulates 10+ absences (excused or unexcused) and/or 10+ tardies (excused or unexcused), a referral will be made to the district safety and attendance supervisor. A letter will be sent to the parent from the district safety and attendance supervisor indicating that excessive absences may result in juvenile court proceedings. Once a student accrues 10+ absences or tardies, he/she will also be required to submit a doctor’s note for absences or tardies to be excused for the remainder of the school year. It should be noted that if a student is not in school for three (3) hours and 15 minutes, the student is considered absent according to state regulations.
Leaving school early is strongly discouraged due to the loss of instructional time and disruption to the learning environment. However, if you know your student will need to be checked out early, please send a note to the teacher. Students leaving early must be signed out in the school office by parents/guardians. If the student is leaving early because of a medical appointment, parents/guardians are encouraged to get an excuse note prior to leaving the medical facility and provide it to the front office upon the student’s return. We appreciate your efforts to make appointments during non-school hours. Please note, an early dismissal is also considered a tardy.
Please refrain from picking your child up after 3:00 unless it is an unavoidable situation.
No Advance Assignments
Teachers will not send makeup work for days absent in advance. It will be the parent and student’s responsibility to get the work when the student returns. This allows the teacher to set aside work as the week goes on, rather than having to hastily prepare it prior to the absence.
A student is considered tardy to school if he/she is not in his/her homeroom when the bell rings at 8:30 a.m. or if he/she is checked out from the office before the school day ends. There will be exceptions for students arriving on late buses. Tardiness related to oversleeping, traffic, weather, or not leaving home on time, is unexcused. A student who is tardy to school must report to the office with a parent to sign in and get a class admission slip. If a student is late because of a medical appointment, please provide an excuse note from the medical office. When a child comes to school late, it causes him/her to get off to a delayed start and disrupts the classroom.
TIER 1: 5 UNEXCUSED ABSENCES- School Sends Letter
At a minimum-
- Conference with student and their guardian date and time IN THE LETTER
In addition to the letter, the principal or principal’s designee calls the family to notify them of the time/date of the conference.
- Principal or principal’s designee meets with parent and the student
- At the conference the following will be conveyed:
- Attendance Contract and it is reviewed and signed by all parties
- Reference of consequences (referenced in the letter: Truancy Court, other disciplinary action from school)
- Principal or principal’s designee determine what form of follow up will occur and when it will occur. For example, meetings or phone calls may be with the student (dependent upon age), the parent/guardian, student and parent/guardian, or other person having control of the student to monitor attendance progress.
**If the attendance contract is violated and the student accrues more unexcused absences, Tier 2 will be implemented in addition to the Tier 1 interventions already in place.
TIER 2: 8 UNEXCUSED ABSENCES
- Tier 2 unexcused absence letter goes home from the school
- Individual assessment by a school employee (counselor or parent liaison if needed)
- Discuss reasons student has been absent from school and if necessary, referral of the child to counseling, community-based services, or other in-school or out-of- school services aimed to address the attendance issue
- Actions that may be taken to complete the assessment:
- Phone Call
- Student Meeting
- Home visit
- Identify additional supports provided by the school and expectations of the student
- Document what support/resources have been offered and if they have been or are utilized. (NOOK, Social Worker, DCS, Other)
- Referral to district social worker
** If violations continue and the student accrues more unexcused absences, Tier 3 will be implemented in addition to Tier 1 and 2 interventions already in place.
TIER 3: 10+ UNEXCUSED ABSENCES
The FSSD Attendance Supervisor will evaluate the attendance progress of the student, contact pertinent school personnel, and determine which action listed below is most appropriate in each case.
- Refer the student to Williamson County Juvenile Court for truancy
- Refer the student back to Tier 2 and continue the current intervention plan
- Refer the student back to Tier 2 and make recommended changes/additions to the intervention plan (These decisions on a case by case basis)
Senate Bill 196 and TCA 49-6-3006
Homebound instruction will only be provided for students who provide the proper paperwork completely filled out, signed, and deemed medically necessary by a physician. This paperwork must include such information as beginning and ending dates of service. Sending work home for an absent student by a teacher is not considered homebound service. Students on homebound services are to be counted present, as they are receiving instruction from an FSSD certified teacher.
Home School Instruction
Parents who choose to home school their children must register them with the FSSD Central Office at the beginning of the school year. Packets containing pertinent information about this process can be obtained by contacting the home school liaison. If parents withdraw their students from FSSD to home school during the school year, but do not verify the subsequent home school enrollment within 10 days, the attendance supervisor will file a truancy petition.
When necessary, this document may be modified by the FSSD administration, with the approval of the Director of Schools. Parents and users will be notified of any changes.
** Perfect Attendance Awards will be given to students with zero absences and no more than 5 tardies for the year.
*Students who are absent from school due to illness, will not be allowed to enter school to attend parties, after school events, take tests, etc.
The staff at Johnson Elementary School understands the importance of establishing an atmosphere throughout the school in which children feel safe, secure, happy, and have the maximum opportunity to learn.
Our school’s agreed upon behavioral expectations are called ROAR (Respectful, Organized, Always Safe, Responsible). The expectations are operationally defined with examples of what the expected behavior looks like in each location (see behavior matrix). This will improve clarity and consistency of what is expected throughout the school.
Please talk with your child about your expectations of his/her behavior and performance at school. We will work with students and parents to help students develop self-discipline, but we will not allow a disruptive student to interfere with the learning of other students.
Students who deviate from acceptable behavior should expect to be disciplined. Disciplinary actions are confidential and are only shared with the family of the student being disciplined.
Teachers will use an Office Referral Form when students are sent to the Principal or Assistant Principal for continued infractions. Parents will be notified by phone and/or in writing for repeated office visits. Included in this policy is the use of an in-school detention room for those students who disrupt learning for others.
For students who require additional behavior supports, we have several behavior interventions in place, such as “Check In/Check Out” and “Social Groups.” These interventions are available to students through teacher recommendations or parent request. Please see the Parent Nomination Form included in your Welcome Folder. Additional forms will be available in the front office.
We encourage and expect positive conduct and believe in character development of our students. To facilitate this, we have established the following guidelines.
The Food and Culinary Services program continues to emphasize healthy eating patterns for life with an emphasis on increasing fruit and vegetable selections for students and staff.
Breakfast and lunch are served daily. Check with your school office for your child’s breakfast and lunch service times. Breakfast is the single most important meal of the day. If you find you can’t furnish breakfast at home, please let your child join us for breakfast at school.
Students are permitted to bring their lunches from home. Breakfasts and lunches brought from outside food service facilities will not be permitted to be consumed in the cafeteria.
If you desire to have any restrictions on his/her account, please contact your cafeteria manager. You may request meals only; limited a la carte (such as one day a week, etc.).
Prepayment is appreciated but a child may purchase meals or extras daily: it is your choice. Should you have specific questions concerning your child’s account, please contact your cafeteria manager. A la carte (or individual) items vary at each site. The extra items range in price from $0.25 up to $1.75 for an extra entrée.
All meals are free for the 2021-2022 school year due to a COVID relief program offered by the USDA. Please Note: If a student does not take a complete meal they will be charged a la carte prices.
What makes a complete free meal?
FSSD participates in the USDA's Offer vs. Serve Program for all grade levels except for Pre-K. This program allows students to choose what they like to eat from five components:
- Meat/ Meat Alternative (Entrée)
For breakfast a student must choose at least two different food items and one of these must be a fruit or vegetable. For lunch, a student must choose at least three different food items and one of these must be a fruit or vegetable.
Students are encouraged to choose one of each of the components but are not required to choose all components. For breakfast and lunch to be a "complete meal," and therefore qualify as free, a student must select a Fruit/Juice or Vegetable. Milk is not required to make a complete meal.
- Free for Students (2021-22)
- $2.25 Adults
- Free for Students (2021-22)
- $4.00 Adults
- $5.50 Adult Holiday Meals
Free and reduced family applications are available in each of the school offices. If you have any questions regarding the Food and Culinary Services program contact Robbin Cross, FSSD Food and Culinary Services Supervisor at 615-794-6624 or firstname.lastname@example.org. Prepayments are welcomed or you may pay for meals daily.
In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call toll free (866) 632-9992 (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.
School Health Protocols
First aid and health care provided by the school nurse is primarily for illness and injuries which occur during the school day. The school nurse, according to law, is not allowed to make a diagnosis, prescribe treatment or administer medication without a signed medication form. Please help us to provide a safe and healthy environment by reading and following the policies and procedures below. Please feel free to contact the school nurse to discuss any health concerns you have regarding your child.
School Health Screenings
Free health screenings will be provided throughout the school year in compliance with guidelines of the Tennessee State Department of Education. These may include, but are not limited to, vision, speech, hearing, dental, height, weight and blood pressure. Please contact the school nurse if you wish to decline screening or have questions.
Medications at School
State law prohibits dispensing of medications, both prescription and non-prescription, at school without a completed medication form. This includes medications such as cough drops, Tylenol, Motrin, and ointments such as Neosporin. If your child requires medication during the school day, or if you would like to have medications available at school to be given if needed, please complete a medication request form. These forms are available from the school clinic or can be downloaded from the Student Health Services section of the website. For chronic health conditions such as diabetes, food allergies and asthma, an individualized healthcare plan (IHP) should be developed to provide for the health needs of those students (see your school nurse immediately upon school entry). In the event of an emergency at school and medications have not been made available, 911 will be called.
Prescription medications and complementary or alternative medications require both a doctor’s signature and a parent/guardian signature. The medication must be brought to school in a labeled prescription medication bottle from the pharmacy.
Non-prescription (over the counter) medications require a parent/guardian signature. The medication must be in a new, unopened container with the name of the medication and expiration date clearly visible.
All medications must be brought to school by a parent/guardian. It is a violation of state law for students to possess medications on the school bus or school grounds unless provided for in the IHP.
Before and After School Activities
Upon enrollment in a before or after school program including, but not limited to, MAC, sports teams, clubs, band, choral, theater, it is the responsibility of the parent to notify the activity coordinator/staff of any health concerns and the location of any emergency medications, such as epinephrine auto-injectors, albuterol inhalers, Diastat, and Glucagon. The school nurse can be contacted by the parent and/or staff member to share the student’s IHP and coordinate access to the student’s emergency medications, which may be available on school grounds.
Illness at School
Franklin Special School District (FSSD) will be following updated guidelines for illness for the 2021-22 school year due to the COVID-19 virus. These protocols have been developed with guidance from the CDC and local health department.
FSSD will continue to follow a NO NIT, NO BUG lice policy. See the school nurse for Lice Eviction guidelines.
It is very important that we have your home, work and cell phone numbers. Please make sure to notify us of any changes. We must be able to contact you in case of an emergency, illness or injury.
CONFERENCES WITH TEACHER / PRINCIPAL
Parent Conferences for all students will be scheduled during the month of October. Parent Conferences in the spring will be granted upon request. For other conferences, please make appointments to talk with teachers before school, during the teacher’s planning time, or after school hours. An unannounced visit interrupts teaching and planning. You can call the school office (615-794-4837) to set up an appointment with your child’s teacher. Each teacher has a planning time that may be used for conference time if prior arrangements have been made. A short conversation in the hall can disrupt a classroom and interrupt an entire day’s schedule. Parents are urged to contact their child’s teacher first when there is a concern. The Principal and Assistant Principal have an open door policy, but encourage you to make an appointment for a conference so they will have the time and attention reserved for you. Email is a great way to contact teachers and administrators.
JOHNSON ADVISORY COUNCIL
The JES Advisory Council at Johnson Elementary School is made up of representatives of teachers, parents, support staff and administration. Their purpose is to serve as the site-based decision making group for matters that involve the JES community. The JES Advisory Council meets the first Wednesday of every month, except December and January at 3:45PM in the Media Center. All JES stakeholders are welcome to attend.
MORNING AND AFTERNOON CARE (MAC)
Johnson Elementary School offers a morning and after school care program from 6:00 A.M. to 6:00 P.M. If you would like more information on this program, please call the school or the district MAC office at 615-790-4719. If you are not able to pick up your child(ren) by 3:45, please consider registering for MAC.
Parents are a vital part of the educational system. We encourage all parents to be informed about their child’s progress. Franklin Special Schools offers a parent-teacher conference in the fall semester at the end of the first nine week grading period. Ongoing communication is encouraged and valued. Johnson Elementary School provides a monthly newsletter, mid-grade period progress reports, and nine week report cards. Additionally, every school employee is accessible by email through the school website. Parents and guardians can call or email to communicate with JES staff as needed.
Johnson Elementary provides opportunities for parent learning at JES and other convenient locations throughout the school year. Topics and facilitators of sessions vary.
The Williamson County Family Resource Center regularly provides sessions and collaborates with FSSD schools. Meals and childcare are available at no cost to the family during the sessions. This is a service that JES provides to help encourage family participation. Contact Family Involvement Coordinator (Lisa Chatman: 615-472-3847 or email@example.com) for more information.
Johnson Elementary has numerous opportunities for parent participation. Parents are encouraged to join the JES Parent Teacher Organization and take advantage of all the opportunities that organization has to offer. Many events during the year have been planned for your family. If you would like to volunteer in the school, please let your child’s teacher know or notify the school office to learn about ways to be involved.
SCHOOL CLOSING INFORMATION
Because inclement weather can cause a school closing at any time, the Franklin Special School District wants to remind parents how you will be notified. As soon as the decision is made to close school, the information will be communicated in the following ways:
- A recorded message will be sent to the primary telephone number and email address on record at your child’s school. If your contact information has changed since the beginning of school, please make sure the school has it.
- FSSD Website
- Local Television Stations and their websites. It will be listed as Franklin City or Franklin Special – NOT Williamson County Schools or Franklin County
NOTE: If Franklin Special is NOT listed, schools will be operating on the regular schedule.
VISITORS TO THE BUILDING
In a continuing effort to prioritize the safety and security of our school campuses and the students and employees therein, the Franklin Special School District Board of Education's Board Policy 1.501 (Visitors to School/District Properties – Security Management) states, “all visitors shall be required to present a valid, government-issued photo ID when they enter any school building or office during normal hours of operation and all visitors may be subject to a background check.”
Those who are simply visiting the office for the purpose of speaking to staff, filling out paperwork, or dropping items off do not need to present identification. However, anyone who wishes to visit an area beyond the office must abide by this revised policy.
Public schools are not public places and school officials have a duty to protect the students while they are on campus. While we always welcome visitors and guests, we understand this very serious obligation and are proud that our school board has deemed this a priority by placing it in policy.
FSSD Discrimination/Harassment and Bullying/Intimidation Policy
The Franklin Special School District Board of Education policy related to discrimination/harassment and bullying/intimidation may be found at this link http://boardpolicy.net/documents/files/franklinspecial/6304.pdf
In an effort to maintain a safe and supportive learning environment, acts of bullying, cyber-bullying, discrimination, harassment, hazing or any other victimization of students are strictly prohibited. Bullying is considered an act that substantially interferes with a student’s educational benefits, opportunities, or performance, and the act has the effect of:
- Physically harming a student or damaging his/her property
- Placing a student in reasonable fear of harm
- Causing emotional distress
- Creating a hostile educational environment
Bullying may also be unwelcome conduct based on race, nationality, origin, color, gender, age, disability or religion that is severe, pervasive or persistent and creates a hostile learning environment See the detailed policy with further definitions related to cyber-bullying and hazing.
School administrators are responsible for educating and training their respective staff and students related to the above mentioned policy revisions. Alleged victims, staff members, students, parents and all other members of the school community should report suspected incidents of discrimination/harassment and bullying/intimidation to the building administrator. The principal/designee at each school shall be responsible for investigating and resolving all reported complaints. School administrators shall consider the nature and circumstances of the incident, the age of the violator, the degree of harm, previous incidences or patterns of behavior, or any other factors, as appropriate to properly respond to each situation. Upon the determination a violation of policy has occurred, a written report will be delivered to the parents of the complainant, parents of the accused and to the Director of Schools.
The Director of Schools/designee will prepare a report each year in July detailing all bullying cases brought to the attention of school officials during the prior academic year. The report shall also indicate how the cases were resolved and/or reasons a case may still be pending. This report shall be presented to The Board of Education and submitted to the State Department of Education.
Retaliation against any person who reports or assists in any investigation of an act alleged in this policy, including the reporting of false accusations, is strictly prohibited. Appropriate consequences and remedial action shall be determined by the school administrator after consideration of the nature, severity and circumstances of the act.
All school community members are encouraged to maintain open lines of communication involving incidents that may be a violation of this policy. It is very important students feel empowered to reach out to a trusted adult and bring to light actions which may constitute bullying, harassment, discrimination or intimidation. Parents, teachers, guidance counselors and school administrators play key roles ensuring students have appropriate open lines of communication. If you have further questions please read the policy in full and contact the school for assistance and clarification.
Equal Educational Opportunities
Franklin Special School District general notice to parents regarding provisions under Title VI, Title IX, Section 504, and Title IV-A
Title VI of the Civil Rights Act of 1964: Title VI is a federal law that prohibits discrimination on the basis of race, color, and national origin in programs and activities receiving federal financial assistance.
Title IX of the Education Amendments of 1972: Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. It states that: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.”
Section 504—Federal Civil Rights Statute enacted in 1973: Section 504 is a federal law designed to protect the rights of individuals with disabilities in programs and activities that receive Federal financial assistance from the U.S. Department of Education. It states that: “No otherwise qualified individual with a disability in the United States . . . shall, solely by reason of his or her disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.”
Section 504 regulations require school districts to provide a “free appropriate public education” (FAPE) to each qualified student with a disability who is in the school district’s jurisdiction, regardless of the nature or severity of the disability. That is, students with disabilities should be provided with educational services designed to meet their individual needs to the same extent as the needs of students without disabilities are met. An appropriate education for a student with a disability under the Section 504 regulations could consist of education in regular classrooms, education in regular classes with supplementary services, and/or special education and related services.
To be protected under Section 504, a student must be determined to:
- have a mental or physical impairment that substantially limits one or more major life activities (walking, breathing, learning, seeing, hearing, ability to take care of oneself
- have a record of such impairment
- be regarded as having such impairment
Inquiries or complaints regarding nondiscrimination policies should be directed to contact the FSSD Student Performance Supervisor, who coordinates Section 504 compliance efforts, at (615) 794-6624. Inquiries and complaints may also be directed to the Office for Civil Rights, U.S. Department of Education, 400 Maryland Avenue S.W., Washington D.C. 20202, or by calling (800) 421-3481 or (877) 521-2172.
Title IV-A: Safe and Drug-Free Schools and Communities Act: The Safe and Drug-Free Schools and Communities Act is designed to support programs that prevent violence in and around schools; that prevent the illegal use of alcohol, tobacco, and drugs; that involve parents and communities; and that are coordinated with related Federal, State, school, and community efforts and resources to foster a safe and drug-free learning environment that supports student academic achievement. For more information on the FSSD’s Safe and Drug-Free Schools program, please contact the FSSD Safety and Attendance Supervisor at 615-472-3117.
Unsafe School Choice Option: Each State receiving funds under this Act shall establish and implement a statewide policy requiring that a student attending a persistently dangerous public elementary or secondary school, as determined by the State in consultation with a representative sample of local educational agencies, or who becomes a victim of violent criminal offense, as determined by State law, while in or on the grounds of a public elementary school or secondary school that the student attends, be allowed to attend a safe public elementary school or secondary school within the local educational agency, including a public charter school. Transportation shall be provided by Franklin Special School District.
Likewise, families of students who attend schools designated as “unsafe” due to a pattern of violence and/or the student is a victim of a violent crime on school premises, the parent may choose to transfer his/her child to a school that is not designated as unsafe. Transportation shall be provided by Franklin Special School District. For more information on the FSSD’s Safe and Drug-Free Schools program, please contact the FSSD Safety and Attendance Supervisor at 615-472-3117.
More Information or Grievances: For more information regarding nondiscrimination policies, contact the FSSD Student Performance Supervisor, who coordinates Section 504 compliance efforts at (615) 794-6624.
For grievances, contact the FSSD Associate Director of Schools for Finance and Administration or the FSSD Associate Director of Schools for Teaching and Learning at (615) 794-6624.
Inquiries and complaints may also be directed to the Office for Civil Rights, U.S. Department of Education, 400 Maryland Avenue S.W., Washington D.C. 20202; telephone: (800) 421-3481 or (877) 521-2172.
If your family lives:
- In a shelter, motel, vehicle or campground;
- In an abandoned building or trailer, or other inadequate accommodations;
- With friends or relatives due to an inability to afford or find adequate housing; or
- On the street;
The McKinney-Vento Homeless Education Assistance Act will provide you with certain rights. Your children have the right to attend school. They have the right to continue in the school last attended before becoming homeless. Your children may enroll in a school without a permanent address, school records, or immunization records in hand. The school will provide you with assistance in obtaining the proper documentation and your children will receive the same special programs and services provided to all other children. For more information, please contact the FSSD Federal Programs Coordinator at 615-794-6624.
Right to Review Teacher Qualifications
Parents of Franklin Special School District students have the right to know professional qualifications of the classroom teachers who instruct their children. Federal law, under ESSA § 1112(e)(1)(A), allows them to ask for certain information about classroom teachers, which the school district will provide in a timely manner.
Specifically, parents have the right to ask for the following information about each child’s classroom teacher:
- Whether the Tennessee Department of Education has licensed or qualified the teacher for the grades and subjects he or she teaches.
- Whether the Tennessee State Department of Education has decided that the teacher can teach in a classroom without being licensed or qualified under state regulations because of special circumstances.
- Whether the teacher is teaching in the field of discipline of their certification.
- Whether any teachers’ aides or similar paraprofessionals provide services to your child and, if they do, their qualifications.
If you would like to receive any of this information, call the FSSD Human Resources department at 615-794-6624.
The Franklin Special School District schools collect and maintain student records to provide a basis for evaluation and delivery of services to students. The Family Education Rights and Privacy Act (FERPA) sets out requirements designed to protect the privacy of parents and students. Specifically, the statute governs disclosure of records maintained by educational institutions. In brief, the statute provides that such institutions must provide parents of students access to official records directly related to the student, and an opportunity for a hearing to challenge such records on the grounds that they are inaccurate, misleading, or otherwise inappropriate; that institutions must obtain the consent of parents before releasing personally identifiable data about students from records to other than a specified list of exceptions; that parents and students must be notified of these rights; that these rights transfer to students at certain points; and that an office and review board have been established in the U.S. Department of Education to investigate and adjudicate violations and complaints of this section.
Types of Information–The school system maintains various types of records as described below:
- Attendance Records
- Scholastic Records
- Medical Records
- Discipline Records including individual assessment
- Directory Information *
- System-wide group test results
- Special Education data.
*Directory Information can be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that publish yearbooks or sports conferences. FSSD has designated the following information in a student’s education record as “directory information”:
- student name
- physical and electronic mail address
- date and place of birth
- participation in officially recognized activities and sports
- weight and height of members of athletic teams
- honors and awards
- dates of attendance and grade level
If a parent or guardian does not want a student’s directory information released or published in any manner (i.e. school publications, such as the directory, yearbook, honor roll or recognition lists, promotion programs and sports activity sheets). A Non-Release of Directory Information Form is available in the school office and should be completed and returned to the school. Forms remain active throughout a student’s time in FSSD. It may only be voided by parent or guardian signature.
Respect for Student Privacy Online
When attending school events, the Franklin Special School District recognizes that attendees often want to videotape and/or photograph the students. However, in an effort to respect the privacy concerns of others, as well as to honor the state and federal privacy laws of individual students whose parents/guardians have specifically requested not to be photographed, the District strongly requests that any video footage and/or still images of non-custodial students NOT be posted online to sites such as, but not limited to, Facebook, Flickr, YouTube, etc. Although the FSSD strongly urges attendees to respect the privacy of others, families must also recognize that the District has no means for preventing attendees from taking such actions. A general courtesy is to ask for parental permission before posting video or photographs of students/families online.
Locations and Authorized Custodians–The primary source of access is the school in which a student is enrolled. The principal is the authorized custodian for these records. The Director of Special Education regulates records of students involved in Special Education Programs, including the dates of individual assessments. If a student leaves the FSSD, the student record will be sent to the new school upon written request from that school.
Child Find Initiative
The Franklin Special School District Child Find program identifies preschool through eighth-grade children with special education needs including mental retardation, developmental delays, autism, specific learning disabilities, serious emotional disturbance, multiple disabilities, intellectually gifted, traumatic brain injury, blindness, and the following impairments: speech/language, hearing, orthopedic, visual, and physical.
Screenings and/or evaluations may be provided free of charge by the school district. If deemed necessary, the child may then be referred for special education services.
If you suspect your child needs additional support to achieve his or her educational potential, please contact the FSSD Special Populations Department at 615-794-6624.
Franklin Special School District Meal Charge Administrative Procedure
Effective Date: January 31, 2019
Families will have access to the meal charge administrative procedure via publication in the student handbook, FSSD website, and included with the Free and Reduced applications. Families of transfer students (during the year) will receive a written copy of the district-wide charge administrative procedure in the student handbook and FSSD website
Local Charge Administrative Procedure Considerations
Students who are unable to pay for their meals at the time of the meal service are allowed to charge Breakfast and Lunch. Students charging breakfast and/or lunch will receive reimbursable meals.
Student with a negative balance will not be able to charge a la carte items. If a parent sends in cash for an a la carte item the student may use the cash for that item.
Negative balance notification:
- The FCS department will send out a negative balance email to the parent’s email address each Saturday.
- The FCS manager at the student’s school will send home a notice through the child’s teacher weekly.
- The FCS department will use Blackboard Connect to call every family with a negative balance of $20.00 or more on the 15th and 30th of the month.
- Any student’s whose account is over $50.00 will receive a phone call from the FCS manager at that child school.
- Any account over $75.00 will be referred to the FSSD Social Worker for evaluation on the family’s need for assistance.
Delinquent debt is defined as overdue unpaid meal charges that are considered collectable, with efforts being made to collect them. The debt may remain on the accounting documents until it is collected. The debt will be carried over at the end of the school year.
Report cards will be withheld at the end of the school year until all monies owed FSSD are paid. Skyward Family access may be suspended until account is paid.
Each household may request a repayment plan that will include payment levels and due dates appropriate to a household’s particular circumstances. Please contact Robbin Cross, firstname.lastname@example.org , 615-794-6624 for establishing a repayment plan.
Bad debt is determined to be uncollectable, with that further collection efforts for delinquent debt deemed useless or too costly. Delinquent debt will be considered as bad debt 90 days after the child leaves FSSD.
Families may find assistance with applying for free or reduced price schools meals by contacting any of the following FSSD staff members at 615-794-6624:
Threat Assessment Procedures
As part of the Franklin Special School District’s ongoing commitment to student and staff safety, the district has instituted threat assessment procedures. These procedures are used in every school if or when a student makes an expression of intent to harm someone or something (written, verbal, or other). These threat assessment procedures, which have been thoroughly developed in conjunction with law enforcement and school counseling professionals, enable administrators to quickly and effectively deal with the incident. These procedures provide a process for evaluating the context and credibility of the threat and the evidence and circumstances surrounding it. Additionally, the assessment will assist in determining what resources, if any, need to be applied to the situation or provided to the student/family.
It is important to note that any and all threats of harm made by a student of any age or in any grade will be taken seriously and that the threat assessment procedure will be followed accordingly.
BIRTHDAY CELEBRATIONS AND CLASSROOM PARTIES
The FSSD prohibits food items being brought to school for birthday celebrations due to the dietary restrictions of many students and the protection of instructional time. If you would like to send something for your child to pass out to classmates on his/her birthday, you may bring non-edible items such as pencils, bookmarks, stickers, erasers, etc. You may also choose to dedicate a new book to the library for your child’s birthday. Teachers will continue to have their own ways of recognizing the birthday child and making him/her feel special that day.
You may purchase an ice-cream treat for all students in the classroom to enjoy at lunchtime or at a non-instructional time determined by the teacher. This can be done by ordering and purchasing from the cafeteria two weeks prior to your child’s celebration day. Ice cream money for birthdays cannot be taken out of the students account, it must be sent in separate. Ice-cream treats available to the students will include options for those students with food allergies and other dietary restrictions. Food items will still be allowed for the four classroom parties, which occur around holidays and the end of the school year including October, December, February and May, and at other school specific special events. Food items brought in for these celebrations must be clearly labeled with all ingredients and those being brought in to “Allergy Alert” classrooms must not contain items restricted in that classroom. An Ice Cream order form can be picked up in the office or you can find it on the JES website.
BRINGING ITEMS TO STUDENTS
Should you need to bring lunch, money, assignments, etc. to your child during the day, please bring it to the school office and give it to the office staff. They will get it to your child. Make sure your child’s name and teacher’s names are on the items. This is done to eliminate unnecessary interruptions in the classroom. Items such as flowers or balloons should not be delivered to school for your child. They will be held in the office until the end of the day. Such deliveries to the classroom disrupt the learning process.
Students should dress appropriately for comfort, the weather, and learning. All students are expected to dress in a way that respects the right of others.
- Students should dress in a clean and neat manner that does not interfere with the learning process.
- Students should dress appropriately for school activities, which include daily physical education, recess and walking.
- Tennis shoes must be worn every day by both boys and girls all year. No shoes with wheels. Shoes without backs are not safe at school and should not be worn.
- Tops with straps narrower than 2 inches should be worn with a shirt either over or under the top.
- Tops and bottoms must meet when hands are raised above the head.
- Shorts and skirts must be at least fingertip length or longer. Very short shorts are not allowed.
- If wearing a skirt, shorts should be worn underneath.
- No inappropriate messages on shirts including alcohol or tobacco products as well as any writing not appropriate for elementary children. Students are not allowed to wear clothing, buttons, or other items or markings that are offensive, suggestive, or indecent, associated with gangs, or encourage the use of alcohol, tobacco, other drugs or violence.
- No writing on the seat of pants or shorts.
- No oversized, baggy pants. Clothing should fit properly with belts if needed to hold up pants and shorts.
- Hats and scarves are not to be worn in the building.
- Hair needs to be off the face and out of the eyes in a manner that does not obstruct vision and learning.
Field trips may be taken during the school year if appropriate for the curriculum being taught. Students will not be allowed to go on field trips without the proper consent form. Fees may be collected for field trip expenses. In order to maintain safety and educational value, students are expected to:
- Remain with the teacher or chaperone at all times.
- Show courtesy to classmates and adults.
- Observe all rules of the place visited.
- Follow all instructions of the teacher
- Stay seated on the bus.
- Bring no gum or candy.
Students who do not comply with school rules may have field trip privileges taken away or a parent/guardian will be asked to accompany the child on a field trip. This is due to the fact that misbehavior on a field trip could cause serious safety concerns.
INVITATIONS AT SCHOOL
Invitations to personal parties should not be distributed at school unless they are given to every child in the class. Invitations to single-gender parties may be distributed if every boy or girl in the class is invited. The Faculty/Staff is not allowed to give out addresses and phone numbers. We encourage all invitations to be sent from home.
All students have regularly scheduled library periods. The school library has an excellent selection of books available for loan to children. The student to whom the books were loaned must pay for library books that are lost.
LOST AND FOUND
Misplaced clothing and personal items are always a concern. Parents are encouraged to label all clothing, backpacks, and lunch boxes so misplaced items may be returned to their owner. Any lost and found clothing item will be displayed outside of the cafeteria. Smaller items will be sent to the office where students and parents may look for lost items. At the end of the school year, items left in lost and found will be donated to local charities or thrift stores.
Teachers instruct students in the proper use of playground equipment and supervise recess times. It is extremely important that students use the playground equipment as intended. It is also extremely important that students follow the teacher’s rules regarding recess time. This will help prevent injury and provide maximum benefit for the students.
It is important that you explain to your child the necessity of using playground equipment properly and the importance of following rules as explained by the teacher.
PERSONAL ITEMS AT SCHOOL
Students are not allowed to bring toys, virtual pets, cell phones, hand held video games, or other personal items to school that would distract them or others from the learning process. E-Readers are allowed. Please see “Using An E-Reader at School” guidelines. This especially includes weapons or toy weapons that might be used to threaten, scare, or injure other students. Personal items that are confiscated at school may be retrieved from school by the parent.
REPORT CARDS and PROGRESS REPORTS
Students will receive a Report Card each quarter or 9-week period and a Progress Report every 4 ½ weeks. Report Cards can be accessed online via Skyward Family Access. Grading is not the same at all grade levels.
USING AN E-READER AT SCHOOL (Nook or Kindle)
Students are welcome to bring their e-reader to school. We encourage reading whether in a book or on an e-reader! However, there are a few guidelines that must be followed. They are listed below:
- Johnson Elementary is not responsible if the e-reader is lost, stolen, or damaged
- Students may only read books on the e-reader. (no Internet access)
- They may not access the Internet on their device. On our computers at school, we have filtering systems that limit student access to only appropriate sites. We cannot control this on an e-reader device. If a student is found on the Internet, he or she will be banned from bringing the device to school.
- Students may not “buy” books on their device while at school.
- Students may not lend or share their e-reader with others.